What share of attendees typically arrives by private car to an event?

It varies a lot depending on the venue's public transport connection, but at peripheral or newly built venues with no transport strategy, the private individual car tends to be the dominant mode — multiplying pressure on access points and parking.

How do I know if I need shuttles or existing public transport is enough?

It depends on whether there's a direct metro or commuter rail connection to the venue and whether it can handle the capacity peak at entry and exit time. If there isn't one, or it falls short, shuttles are needed for the gaps.

Does carpooling work as well for local audiences as for out-of-town ones?

It works for both, but adds more value the more scattered the audience's origin is: it's the only shared transport option that doesn't need a fixed departure point or concentrated demand to be efficient.

How long does it take to activate attendee transport for an event?

It depends on the option: a shuttle or extra public transport needs weeks of contracting and coordination. Carpooling with VIB3S can be live on our side in under 24 hours.

Can VIB3S be combined with shuttles or public transport I already have in place?

Yes. VIB3S doesn't replace what you already have — it covers the demand neither public transport nor shuttles reach, and reduces pressure on the rest of the event's transport system.

Guide for organizers

Attendee transport for events

Attendee transport is the part of an event's mobility that shows most clearly when it fails: queues of cars at access points, parking full before doors even open, people arriving late because they couldn't find a way to get there.

And it's almost always the least planned part — organisers assume every attendee will sort out their own trip, until capacity proves otherwise.

An attendee shuttle bus driving through a natural area

How attendees get to an event today (and why it fails)

With no transport strategy at all, most attendees default to a private individual car, especially if the venue isn't in a city centre with good metro or commuter rail coverage.

The problem isn't that people use cars — it's that they use them with zero coordination: thousands of vehicles carrying one or two people each, converging on the same point in the same time window, when that same movement could happen with a fraction of those cars.

Transport options: public, shared and private

Most events need to combine several transport options, not pick just one:

Public transport: the most efficient option where there's a direct connection to the venue, but not enough on its own for peripheral or high-capacity venues.
Contracted shuttles: cover specific legs with no public transport, usually from points in the city with a good connection to the centre.
Carpooling: covers the demand neither public transport nor shuttles reach — especially attendees coming from outside the city or from poorly connected areas — and reduces the total number of vehicles arriving on their own.
Private individual car: inevitable to some extent, but the only option that doesn't scale well with capacity unless combined with the others.

Aerial view of a parking lot with rows of parked cars

How to size transport by capacity and attendee profile

The transport you need isn't calculated from total capacity alone, but from your audience's origin profile: an event with a very local audience needs less long-distance transport than one that draws people from a whole region.

The more attendees come from outside the city, the more carpooling matters relative to shuttles: a shuttle is only cost-effective if it concentrates demand at a fixed departure point, which doesn't happen when the audience comes from dozens of different towns.

How to activate shared transport with VIB3S in under 24 hours

Unlike a shuttle or extra public transport, which require contracting and lead time to coordinate, carpooling with VIB3S activates without depending on third parties: the organiser lists their event and their attendee community is ready to post and search for trips, through the app and the web widget.

No prior infrastructure or negotiation with a transport provider needed: it's the piece that can be added to a mobility plan even after everything else is already decided, and it keeps working date by date across multi-day events.

Event types